Share a Teamwork Project in ARCHICAD

The process of creating a new Teamwork Project is called “Share.” This involves opening a solo ARCHICAD Project file (.pln), then using the Share command to add it to the BIMcloud.

Other users with the requisite access will then be able to work on this shared project in Teamwork mode.

Follow these steps to share a Teamwork Project:

1.Open a solo ARCHICAD Project file (.pln).

2.Use the Share command (Teamwork > Project > Share or File > New > Share)

3.The Share Project dialog box appears.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/Share_Project.png 

Log in to BIMcloud

Click the drop-down list and select the BIMcloud you need.

This list shows the addresses of all BIMclouds to which you successfully logged in at least once.

Click the Refresh button to refresh the status of the server and the content of the selected BIMcloud.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/Open_Project_Dropdown.png 

If you no longer need to see an item on this list, remove it with the Remove command in the drop-down list.

If you don’t see the BIMcloud you need, you can add it to the list by logging in, using Log in to a different BIMcloud.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/LoginBIMCloud.png 

The BIMcloud address should be entered as follows:

“http://<DNS name>:<manager port>" or “http://<IP address>:<manager port>”

Depending on the server type, the address may begin with https:.

The manager port is the one selected during BIMcloud Manager Installation, e.g.: 1228.

You can also see the BIMcloud address on the BIMcloud Manager’s landing page. Consult your server administrator.

If there is a problem with the server connection, you will get feedback on the issue.

Click Run Network Diagnostic to open a dialog box with details and help in solving the problem.

See Network Diagnostic Information.

Select a User

From the pop-up list at top right, select your name.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/UserList.png 

The names you see here are those which successfully logged on to the BIMcloud at least once.

Note: Don’t forget that a user must first be added to the BIMcloud, using the BIMcloud Manager interface. Only then can the user join the Teamwork project from ARCHICAD, using this user name and password.

If you no longer need to see the selected user on this list, remove it with the Remove command in the drop-down list.

If you don’t see the user you need, you can add it to the list by logging in, using Log in as a different User.

User (Denied)

Once you select a user, the stored password will be checked. If the password is expired, or if that user has been deleted from the BIMcloud, the user name is shown as Denied.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/UserDenied.png 

You can still select a user that is shown as Denied - and you can do one of the following:

Delete the user from the list

Change its stored password with the Change Stored Password command. (You may need to do this if your user name/password combination stems from an LDAP database in which your password has been changed.)

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/Change_Password.png 

If there is a problem with the server connection, you will get feedback on the issue.

Click Run Network Diagnostic to open a dialog box with details and help in solving the problem.

See Network Diagnostic Information.

Select Project Folder

The Share Project dialog box lists the project folder(s), Library folders, and the projects/libraries to which you have at least view permissions.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/Share_Project00120.png 

From the tree on the left, choose a project folder in which to place the newly shared project.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/key.png    Required permission:

-Simplified Management: Project or Server Administrator

-Detailed Management: Modify details and Modify folder content for the destination folder

Name the Project

Enter the desired Project Name.

Note: Use a different name for each project. Do not use the same name as that of an existing project, even if the letter cases are different (e.g. ParkingGarage and PARKINGGARAGE). If you do, users may not be able to Open or Join the project they need.

Create New Folder

Click the Create Folder command to create a new one within any of the accessible folders.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/key00121.png    Required permission:

-Simplified Management: Project or Server Administrator

-Detailed Management: Modify details and Modify folder content for the destination folder

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/CreateNewFolder.png 

The folder is created immediately; you can delete or otherwise manage it only through the browser-based BIMcloud Manager. (Click the Manage Folders link from the New Folder drop-down button to access the Projects page of the BIMcloud Manager.)

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/ManageFolders.png 

Host Server

The Host Server pop-up displays the default Host Server of the selected project folder.

Note: Not available in BIMcloud Basic.

You can access the pop-up and choose a different Host Server.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/key00122.png    Required permission to access the pop-up:

-Simplified Management: Server Administrator

-Detailed Management: Modify details for the selected folder

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/key00123.png    Available BIMcloud Servers in the pop-up:

-Simplified Management: All BIMcloud Servers for a Server Administrator

-Detailed Management: Those for which you have Modify Hosted Data on BIMcloud Server permission.

Open Project Settings after Share: Check this box to navigate to the Projects page of the BIMcloud Manager after the Share is complete.

Libraries

A shared Teamwork project must use libraries that are hosted from the BIMcloud.

Click the Libraries button from the Share Teamwork Project dialog box to open the Libraries dialog box.

These options define what to do with the linked libraries of the solo project you are about to share.

https://helpcenter.graphisoft.com/wp-content/uploads/archicad-23-reference-guide/080_collaboration/BIMcloudLibrariesShare.png 

See details at Libraries Setup for Teamwork Project Sharing.

From the Libraries dialog box, click OK to return to the Share Teamwork Project dialog box.

Your library conversion choices will take effect after you click Share.

Share

Click Share. The newly shared project will be opened now.

If you do not want to open the shared project right away, use the Share without Join option from the Share button’s pop-up.

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